RDIM Terminology Data Storage - Active Data or Working Data
Data Storage - Active Data or Working Data
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RDIM
- Introduction
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- Research Data JCU Platform
- Step 1 - Plan
- Step 2 - Manage
- Step 3 - Archive
- Step 4 - Publish
- Step 5 - Reuse
- Step 6 - Review
- Step 7 - Dispose
-
Terminology
- Access Conditions (Open, Conditional, Restricted)
- Active Data
- Active Storage and Collaboration Options
- Citations
- Collaborator
- Completed Data
- Conditional Access
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- Data Creator
- Data Custodian
- Data Manager
- Digital Object Identifier (DOI)
- Data Package
- Data Papers
- Data Publication
- Data Record
- Data Repositories
- Data Retention
- Data Storage - Active Data or Working Data
- Data Storage - Completed Data
- Data Visualisation
- Data Wrangling (Cleaning)
- De-identifying Data
- Digital Object Identifier (DOI)
- DIKW Model
- DOI Minting Services
- Embargo
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- FAIR Data Principles
- File Formats
- File Names
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- HDR Candidate
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- Research Data
- Research (Data and Information) Asset
- Research (Data and Information) Asset Lifecycle
- Research Data JCU Platform
- Research Data Management Plan (RDMP)
- Research Information
- Research Project
- Restricted Access
- Retention
- Retention Rules for Specific Data Types
- Sensitive Data
- Storage
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- Triangulation, Data Linkage and Integrating Authorities
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- Working Data
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Appropriate data storage is a critical aspect of good research data management.
Many factors can lead to data loss or misuse with devastating consequences for your research and research career. Safeguarding against these should be a priority.
Researchers may need different storage and collaboration solutions at different stages of the Research (Data and Information) Asset Lifecycle. The options, also listed under ‘Active Storage and Collaboration Options’ are suitable for storing active (working) data, collaborating with other researchers, and/or creating backups.
Safe data is data stored in a “safe” data storage system:
- The system operates with a low probability of failure
- It is managed by JCU staff or an approved third-party provider
- It is designed for mid to long-term data storage.
It is important to note that while you may consider the data on the system you are currently using for analysis as your primary or main data, these systems do not necessarily qualify as “safe” storage.
JCU approved storage options for safe active data include:
- JCU Microsoft OneDrive | up to 5 TB – staff and students
- JCU Microsoft Teams | up to 25 TB per team - available to JCU staff on request
- JCU | greater than 50 GB, up to many TB - access via JCU QRISCloud Cache or direct
- Storage as dictated by Research Partner and/or Funding Agency
- JCU research file shares - limited availability, based strictly on research need i.e. highly sensitive data
Note: Use Research Data JCU for completed data only | less than 100 MB - contact researchdata@jcu.edu.au for sensitive data or larger datasets.
Options that are suitable for backup storage include:
- Shared university network drive (e.g. G, H etc.)
- Desktop equipment (e.g. external drive/s, laptop, RAID systems, etc.)
- External cloud storage/collaboration space (e.g., Dropbox, Google Drive).
Options that should NOT be used for storing research data include:
- JCU High Performance Computing (HPC)
- JCU research file shares - limited availability, based strictly on research need i.e temporary storage during analysis where the data needs to be local to the application for optimal performance (e.g. ArcGIS software and laptops)
While you may use many and varied different systems for data analysis during your research (e.g., JCU HPC, Metashape and Galaxy), these should only serve as temporary storage during the active analysis phase. They are not replacements for a long-term data storage solution. Never store your only copy of crucial data on these systems.
JCU HPC may have been used for long-term storage in the past; however, this practice is no longer recommended
For archiving completed data see Data Storage - Completed Data.
The basic rules for storing data and safeguarding against data loss are:DO keep three copies in separate places i.e., on at least two different types of media (physical device or cloud) and in another location (physical location or cloud) DON'T keep the only copy of your research data on a physical device e.g., hard drive (PC, laptop or external HDD) or USB key. These can easily be lost, damaged or fail. |
The optimal combination of storage solutions will depend on your specific workflow, the volume and sensitivity of your data, and your preferences for file access and collaboration. For instance, you may prefer to work on your PC’s hard drive and synch to JCU Microsoft OneDrive if factors such as internet access, performance, or application compatibility are important. On the other hand, synching from OneDrive back to your PC (ensure you have sufficient space), facilitates collaboration and provides access to version history and a cloud backup if local storage fails. In practice, a combination of these approaches is likely to be helpful.
IMPORTANT: The following hypothetical research projects and storage options are provided for guidance only and are not prescriptive. To discuss a specific project and storage requirements in more detail please contact researchdata@jcu.edu.au
General
| Field-work based:
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Computational analysis:
| Sensitive data:
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